HR Administrator

Role Overview

Job Accountabilities

• Be the first point of contact for all HR related queries
• Administer HR related documentation, such as contracts of employment
• Responsible for maintaining electronic and hard copy personnel files, excluding Directors, ensuring compliance with data protection legislation
• Provide job candidate by screening, interviewing and testing applicant, notifying existing staff of internal opportunities and obtaining temporary staff from agencies
• Liaise with recruitment agencies
• Providing offer letters, new terms and conditions and other documentation for new starter
• Assist in developing and maintaining induction material for new starters
• Conducting induction for all new starters
• Maintaining HR documentation including Employee Handbook and updating in consultation with HR Manager and where applicable external HR support
• Assist in writing and updating HR policies and advising management team on practical application of polices.
• Support and advise management team on all aspects of people management, including absence management
• Support the management team with disciplinary and grievance issues, providing advice, documentation and attend meetings as appropriate
• Conduct exit interviews and ensure that leaver administration is completed in a timely and accurate manner
• Coordinate 3 month probation period reviews and other performance management documentation
• Other duties as required by the HR manager to ensure the business is fully supported by the HR function
• To deputise for the HR manager if required
• To be flexible in undertaking duties and responsibilities and may be asked to perform other duties with reasonably correspond to the general character of the position and are commensurate with its level of responsibility

Knowledge, Skills & Experience

• Educated to Degree level either in HR or Management or business related discipline
• Previous experience of working in HR
• Ideally hold or working towards CPP or CIPD qualification
• Evidence of working well whilst dealing with multiple priorities and working in an demanding environment to meet deadlines
• Good understanding of employment law
• Great organisational skills
• Excellent communication and interpersonal skills
• Competent at using Microsoft office packages
• High attention to detail and able to work to a high level of accuracy
• Ability to relate to people at all levels with courtesy and professionalism
• Ability to work effectively as part of a team
• Act on own initiative within given guidelines
• Ability to exercise judgement and operate to a high level of discretion and confidentiality
• Willingness to participate in other areas of HR work as and when required