Contracts Coordinator

Birmingham

permanent

Competitive Salary

THE COMPANY

We are proud to be working alongside Brand Access Solutions, the UK's largest scaffolding and access solutions provider.

Working on some of the country's most exciting, cutting-edge construction and infrastructure projects, Brand Access Solutions are proud to be playing part in 'Building Britain' whilst working collaboratively with the best main contractors in the sector.

JOB PURPOSE

The role of Contracts Coordinator will be to provide high quality day to day administrative support to in the delivery of projects from award, through negotiation, delivery and completion across the UK commercial business in various legal, contractual and administrative matters, ensuring that the business remains compliant and mitigates contractual and commercial risk.

KEY PRIORITIES

Receipt and document in the central database all incoming subcontract and purchase orders, monitoring progress and completion in accordance with procedure.
Collate significant tenders issued for approval and prepare agenda for weekly Bid Review meeting, ensuring approvals are received in line with Delegation of Authority.
Build and maintain working relationships internally with colleagues across all branches and departments, and externally with customers, providing high levels of customer service.
Compliance with Company policies and procedures.
Assist in delivery of project controls services, supporting end-to-end service delivery.
Provide administrative support to ensure effective project governance, processes, and systems.

KEY RESPONSIBILITIES

Log all received new subcontract and purchase orders to the central database.
Download and save documents received to central filing system, reviewing content to ensure all documents have been received, following up with the customer as required.
Prepare and issue internally to key contract stakeholders’ forms to commence internal review and approval process.
Monitor and document progress in line with KPI’s, following up with persons and issuing reminders as required.
Log all significant tenders to central database, prepare agenda and issue ahead of weekly Bid Review with invitations to bid owners.
Attend Bid Review meeting and minute notable details, actions and outcomes, following up for record of approval in line with Delegation of Authority.
Support Sales and Growth providing administrative support to the business with customer prequalification and onboarding.
Provide information and reports for management teams as required.
Assist with financial month end reporting as required.
Ensure contract and commercial processes are adhered to
Provide innovative solutions and seek continuous improvement to processes.
Ensure that all administrative tasks are carried out efficiently

KEY WORKING RELATIONSHIPS

Internal: Support the Commercial & Operations Director as well as the National Accounts team and wider business branch network. Liaise closely with colleagues in the SHE, design, operations, finance and central management teams.

External: Key customer contacts

PERSONAL ATTRIBUTES & COMPETENCIES

Proven ability to work to deadlines and to a high level of accuracy within a Construction related sector
Ability to deal effectively with all aspects of administration
Strong numerical skills
Strong verbal and written communication skills
Strong MS Office skills